Getting To The Point – Presentations

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Things to Remember to Become a Master of Presentations

In creating an effective presentation, there is actually no secret, you just need to establish a clear objective, plan and organize your materials and use the appropriate visual aids. To have a successful presentation, you must first identify your objectives to drive your presentation and move your audience toward your end goals. It is important that your end goals will drive a particular action from your attendees, allow them to adopt a new perspective or enable them to respond to the information or facts presented. For you to establish and meet these goals, careful planning is required and proper identification of your objectives because these are the foundation of the content, organization and visual aids of your presentation.

It is also important to consider the needs and expectations of your audience, aside from establishing your objectives and analyzing your own goals, you also have to consider your audience’s needs and expectations. Through understanding the expectations and needs of your audience, it allows you to choose the appropriate points of emphasis in your presentation, develop an effective and useful level of detail, select and prepare appropriate visual aids, and create a tone that is sensitive to the circumstance of your audience. The next step is to plan and organize your material to help you in tailoring your approach, and using visual aids can help you in creating effective one-way or two-way communication to your audience. When it comes to planning your material, do not wait to prepare your presentation, take note ideas that come to your mind right away, having an outline is helpful, as well as analyzing your audience and choosing appropriate presentation style and visual aids.

Although aesthetics is important in any visual presentation, avoid using fancy designs, loud colors, special characters, logos or unnecessary decorations that can shift the attention of your audience from the important things you need to discuss. Ensure that you have a readable material by using at least a 24-point font so that everyone in the room can clearly read your material, and avoid using a photocopy of a standard printed page as a display. Per slide share, limit the content up to eight lines and the number of words should be kept at a minimum level. It is better to sacrifice content for legibility because having good contents that are not readable is just useless. Don’t use a lot of curves in your text, rather use easily readable fonts such as Arial and Sans Serif which are easier to read than Times Roman or Monotype Corsiva. Use light letters such as white or yellow on a dark background like dark blue or navy green, use equations sparingly and don’t fill up the slide.

If you want to give out handouts, use a wide format printer for you to use bigger sheets of paper for a more interesting look and you can use them as a backdrop as well. You can use digital technologies to your great advantages such as a tablet, LCD, smart TV or Powerpoint presentation.